SPOT Quoting
Streamline Your
SPOT Quoting process
Respond faster to customer shipment price requests with a structured SPOT quoting platform for freight forwarders. fLex helps you compare rates, create professional quotes, track quotation activity, and improve conversion across air, ocean, road, rail, express, and parcel.
THE CHALLENGE
Too Much Manual Work Behind Every SPOT Quote
Emails, spreadsheets, and manual calculations make SPOT quoting slower and harder to manage. Comparing rates, tracking requests, and keeping quote data organized can quickly become time-consuming.
THE SOLUTION
One Structured Workflow for SPOT Quoting
The fLex SPOT Quoting module helps you professionalize and streamline the entire quoting process. Your team can capture quote data, compare SPOT and contracted rates, standardize workflows, and keep full visibility over customer requests and quotation performance.
KEY FEATURES
Everything You Need to Manage SPOT Quotes
1
SPOT Rate Lookup
Look up SPOT rates through API and rate scraping options for air and ocean.
Access relevant buying rates faster and reduce manual searching.
2
Contract and SPOT Rate Comparison
Compare SPOT rates and contracted rates in one overview.
Choose the best service and cost combination for every customer request.
3
Standardized Quoting Process
Use fee and condition templates and structured workflows to make the quotation process more consistent.
Reduce mistakes and helps teams deliver a more professional customer experience.
4
Quote Tracking
Track all quotes from request to follow up.
See which quotes are sent, which customers request prices most often, and where opportunities may be lost.
5
Business Overview and Dashboard
Use dashboards to understand quotation activity, customer demand, average gross profit, quote volume, destination trends, and team performance
Drill down to customer, sales person, trade lane or office for any given period.
6
Multi Modal Quoting
Support SPOT quoting across air, ocean, road, rail, express, and parcel.
This gives your team one structured process across multiple transport modes.
Quote customers faster
Compare SPOT and contract rates
Capture and control quotation data
Standardize workflows across teams
Track requests and quote insights
Improve conversion with better insights
WHO IS IT FOR
Built for freight forwarders that handle frequent customer price requests and want better control over the quoting process
It is especially relevant for teams that quote manually, rely on individual inboxes, or lack visibility into quote performance.
FREQUENTLY ASKED QUETIONS
A few practical answers
What is SPOT quoting in freight forwarding?
SPOT quoting is the process of creating price offers based on current market rates for a specific shipment request.
How does fLex help with SPOT quoting?
fLex helps freight forwarders look up rates, compare SPOT and contracted prices, create structured quotes, and track quotation activity.
Can fLex compare SPOT and contract rates?
Yes. The platform allows users to compare SPOT and contracted rates in one overview.
Which transport modes are supported?
SPOT quoting can support air, ocean, road, rail, express, and parcel depending on your setup.
Can we track all customer quotes?
Yes. fLex helps capture and track quote data so you can understand activity, conversion, customer demand, and quote performance.
Does this help improve conversion rates?
Yes. Faster response times, consistent offers, and better quote tracking can help increase conversion.
Can we use templates for quotations?
Yes. Quotation templates help streamline and standardize the quoting process.
Is this only for large freight forwarders?
No. It is useful for freight forwarders of different sizes, especially companies that want more structure and visibility in their quoting process.
Ready when you are
Turn SPOT quoting into a structured sales process.
Use fLex to quote faster, control your data, and improve conversion.